The Madison/Virgil USD 386 board of education meets on the second Monday of each month. The following report was generated from the unofficial minutes, which are subject to board approval.
The USD #386 Board of Education meeting was held on Monday, July 14 at 6:31 p.m. The board approved the agenda and minutes of the June regular and special meetings.
The board also approved the following items: Citizen’s State Bank as the Official Financial Depositor for the 2025-26 school year; Business by Consent; Board Appointments and Authorizations as presented; KASB Acceptable Use Policy; Treasurer’s Report and current Accounts Payable in the amount of $270,940.66.
The board approved the consent agenda, which included multiple standard annual appointments, as presented. The board also approved the Administrative Representative, Attorney of Record, District Compliance Coordinator and Food Service Director/ Authorized Food Service Representative.
Multiple resolutions were approved and consisted of: Resolution 26-1, Meeting Date, Time and Place; Resolution 26-2, Declaring the School Calendar in Terms of Hours; Resolution 26-3, Seeking Waiver for Requirements of Law Applying Generally Accepted Accounting Principles for USD 386 Financial Reports and Audits; Resolution 26-4, Resolution of Early Payment of Bills; Resolution 265, Establish Petty Cash Funds; Resolution 26-6, Authorizing Destruction of Records; Resolution 26-7, Establish Activity Funds and Resolution 268, Establish Home Rule.
Jennifer Watts and Amy Hind were approved to serve on the Negotiations Committee for the 2025-26 school year.
A motion was made to approve The Madison News as the District’s Official Newspaper; 5-1 with Jannette Luthi voting no.
The district mileage reimbursement rate was approved at $0.70 per mile; which is the current federal rate. The board also approved reimbursement rates for meals and lodging at: $12 for breakfast; $17 for lunch; $22 for dinner and prudence would be used with approval from the building administrator.
Other items approved by the board were: Resolution to publish notice of the USD 386 Board of Education vacancy; Crisis Plan as presented; Staff Handbook; State food service agreement and school lunch prices as presented.
Information items discussed by Superintendent Dallas Woolf included a boiler inspection, summer maintenance, and Budget information (Revenue Neutral Rate).
Other reports were given by Principal Amanda Schild for MES and Food Service and Superintendent Woolf gave updates for upcoming school year projects for MJSHS.
The board held a 30-minute executive session with the board and administration to discuss personnel matters of non-elected personnel. After returning to open session, the board approved to return to executive session two more times (for 15-minutes each) for the same subject with the board and administration. (No justification was given for either executive session).
After returning to open meeting, the board approved to hire Flora Morgan as a part-time PreK aide; Dustin Martin as Head Maintenance Director/ Custodian and Gavin Isch as Vocational Agriculture Instructor/FFA Advisor for the 2025-26 school year.
A 15-minute executive session was held with the board and superintendent to discuss employer-employee negotiations. (No justification was given).
After returning to open session, the board noted that a Negotiations Meeting will be held on July 17.
The meeting was adjourned at 9:16 p.m. The next meeting of the USD 386 Board of Education will be held on August 11 at 6:30 p.m.
