The Madison Recreation Commission meets monthly. The following report was generated from the unofficial minutes of the April 9 meeting, which are subject to board approval.
The April 9 meeting was called to order by President Ty Gaines, with Dylan Barnard, Jason Albert, Dallas Thompson, Paul Dean, Abby Larkin and Jon Larkin present.
Public Forum: No members of the public were present. However, Tony Haag, a volunteer for the Madison Recreation Softball and Baseball programs, appeared and gave a detailed report on the condition of the field improvements as well as the physical condition of the playing surfaces. A non exclusive list of topics addressed was as follows: the stretching of fence after the installation of the concrete dugouts, the use of painted lines over lime dust chalk lines, field fertilization and weed treatment, the installation of treated lumber to protect the backstop fence, obtaining bids to complete the backstop foul ball overhangs, a request for black paint to paint the frames of the new stands downtown, the completion of the new door on the storage container and the need for a new padlock, red dirt need between first and second base on the far east diamond, the need for a lift to install the netting for the batting cage.
Additionally, J. Larkin was authorized to obtain bids for the following projects: cutting dugout benches to height and having bolt down plates welded for installation on the new concrete dugout floors and to obtain bids to follow the design of the dugout covers installed in Hartford which are to include shelving for helmets and gloves along with bat racks.
Treasurer’s report by Thompson: A general report regarding the current Budget balance and future expenses was presented. The unencumbered balances were utilized to determine what improvements could be completed before the end of the June 31 budget year and which would need to wait until the new budget cycle of July 1.
Director Report by J. and A. Larkin: The size and make of the various age group softball and baseball teams was reviewed and approved by consent to the Director’s decisions. It was noted that some players were from out of Madison and Hamilton School Districts. Participation fees for residences within the Madison and Hamilton School districts remain unchanged. However, a motion was made by Dean to set nonresident participant fees at $20 per player, which was seconded by Barnard and passed unanimously. The Larkins inquired if additional fundraiser banners could be sold.
The board consented that the same policy was in place and new banners could be sold for $250 which would cover two years and $100 for the third year and the same amount every year after until the banner would need to be replaced. If a banner needed to be replaced a new $250 fee would be charged or the price set as amended in the future.
Meeting adjourned.
